Reviewing your agreement and license specifications
First let’s look at standard contract language for the User Proxy Model.
For the User Proxy Model, there are a few different possible Units of Licensure and they are defined here. Your agreement will specify your Units of Licensure in Table 4.2.
For the example we are using below, the number of Billing Providers is the User Proxy used to determine the number of users to report.
On User Proxy Model, collect the data from each of your end user/ customers, multiply by the Proxy Factor listed here, and report the result.
Now let’s look at the language in your agreement that is specific to your organization's license. Schedule A-1 lists your legal contact and the AMA content that you are licensing.
After those details specific to your organization, you will find the table listing your products. User Proxy is generally generally listed in Table 4.2
On the left, you will see the name of your product, solution or service. The next column will list which AMA content that you are licensing for that product
In this example, you can see that the Proxy Model Category is Ambulatory EMR, the Proxy to determine number of Users is Billing Providers, and the factor is 4. You will be gathering the number of billing providers from your end users, multiplying that number by 4, and then report the resulting number (i.e. 3 billing provider times 4 =12, the report will list 12).
For reference to the rates, Appendix C, Table 2 lists the applicable rates at the time your license was signed.
Gather your data and download a report template for the period that is due. There is a detailed article on Downloading the current report template.
Once you have downloaded the report template, copy and paste the end users location and units of licensure onto the report.
Our system will be applying the royalty rate and calculating the royalties owed.
For example, in the final row here, Care Practice is using the Accelerator AEMR and the Proxy Factor is 4 times the Billing Providers at that facility. 3 (billing providers) X 4 (proxy model factor) = 12, so 12 is listed in the report.
There is a detailed article for completing and submitting a report in the Royalties Portal: Submitting a Report on the AMA Royalties Portal.